Document deposit policy

Providing full-text versions of listed documents

ÉTS professors may provide full-text versions of their publications to Espace ÉTS. Generally, publishers of scholarly journals permit authors to submit their articles to an institutional repository in accordance with certain conditions pertaining to the document’s version.

In the case of journal articles, for example, most copyright-holding publishers permit authors to submit either a pre-print version or the peer-reviewed and edited post-print version. Please note, however, that only a few publishers permit authors to disseminate the final, published version through an institutional repository.

Who can deposit documents in Espace ÉTS?

We encourage ÉTS professors and researchers whose publications are listed in Espace ÉTS to submit full-text versions whenever permissible. Please contact us if interested. To add your document to its reference in Espace ÉTS, simply send us the post-print version.

For the time being, the ÉTS library department is in charge of adding publications’ metadata and related files in Espace ÉTS.

The benefits of depositing documents in Espace ÉTS

Espace ÉTS is a registered data provider that meets Open Archive Initiative (OAI 2.0) standards. Accordingly, its content is regularly “harvested” by several sites, including OAIster and ROAR, and various search engines such as Google. As a result, Espace ÉTS documents are more readily available and provide authors, researchers, and ÉTS with greater visbility. (For a literature review on the subject, see: A. Ben Wagner, 2010. A. Ben Wagner. 2010. "Open Access Citation Advantage: An Annotated Bibliography". Science and Technology Librarianship).

By depositing your documents in Espace ÉTS, you support the widespread sharing of knowledge and help publicize your own research initiatives.

Can a document be found on more than one site?

Yes, it can. ÉTS has a non-exclusive dissemination right only. Authors are free to make their documents available on their web site or other sites as long as this practice is not in breach of their agreement with the publisher and/or copyright holder.

About copyright

Espace ÉTS is designed for personal use and research-related activities. All other uses of documents stored in Espace ÉTS require permission from authors and/or publishers.

Depositors must: ensure that they are not in breach of copyright laws; obtain appropriate authorizations when they are not the sole copyright holders; and agree that documents submitted to Espace ÉTS are accessible to all, free of charge. In the case of published documents, depositors must review publishing contracts to ascertain which rights are held by the publisher.

Several publishers’ archiving-related policies are presented online at Sherpa/Romeo. Publishers’ web sites may also contain information on authorized practices in this regard. If a publisher prohibits all self-archiving practices, we can provide a link (DOI or URL) to the publisher’s web site (which may provide restricted access to documents). While the library department can research self-archiving rights, only authors have access to information contained in their contract with their publisher.

If rights are not held by the publisher, the only requirement for document deposit is permission from all authors.